Sample Letter for Closing Your Medical Practice (Type in physician’s letterhead) (Date) Dear. The Medical Board of California is the State agency that licenses medical doctors, investigates complaints, disciplines those who violate the law, conducts physician evaluations, and facilitates rehabilitation where appropriate. CALIFORNIA CORPORATIONS CODE, §§13400-13410 (Moscone-Knox Professional Corporation Act) “Professional services” are any type of professional services that may be lawfully rendered only pursuant to a license, certification, or registration authorized by the Business and Professions Code, the Chiropractic Act, or the Osteopathic Act. The California Medical Association's (CMA) health law library is the most comprehensive health law and medical practice resource for California physicians. Individual state laws vary, but generally you should give patients 30-60 days’ notice of your practice closing. Either way, closing your practice can be stressful. It is being preserved below in case the site is shuttered when the practice closes. Patients . Peer reviewed by: John D. Martin, Esq. Of the many issues to consider before closing a practice, finding a trustworthy custodian to manage those records going forward is critical. Here is a checklist of things to consider when planning on closing your medical practice: Notify your staff, patients, professional associations, the Drug Enforcement Agency (DEA), Health Insurance companies, hospitals, other physicians, your suppliers and utility companies that you will be closing your practice. The 2011 edition of "Closing a Medical Practice" discusses the major practical and legal issues that may arise in the closing of a medical practice. The reasons dentists close their practices vary, including retirement, financial challenges or serious illness or death. To effectuate patient choice, the pediatrician closing his or her practice needs to provide adequate communication to patients that they may obtain their medical records or have them transferred as they choose. Closing or Selling a Practice. Written by: Helena G. Francus, Esq. Steven Mansfield Shaber, JD . We provide service to any healthcare provider in the United States. This strategy will serve as a road map in the months leading up to the closure. Closing Your Practice Checklist Notifications (60 to 90 days prior to closing). They may be told how to contact a departing practitioner, if that person will continue to practice elsewhere, at least upon the patient's request. It is important to carefully consider what happens with your patient’s medical records after closing a medical practice. This guide was endorsed by the Tennessee Board of Medical Examiners on September 16, 2015. Notice. In the past, the CA Medical Board has permitted the estate to bring in a physician to cover the practice for the interim period while the practice is being sold. There are many different reasons why a law practice closes, some are planned, e.g., retirement, merging firms, or entering public office, and others can be unplanned, e.g. You have a long list of items to check off your to-do list – let’s get started with these top five. Closing a Law Practice . Closing Your Optometric Practice The following provides guidance to optometrists regarding the closure of or departure from an optometric practice. for proposing that this resource be created and for writing the original draft. The possibility of a lawsuit after a physician has left or a practice has closed always exists. Kim L. Bayless, JD . How do I terminate (dissolve, surrender or cancel) my business entity? The California Medical Board (“CMB”), in Closing Your Medical Practice, ... MD should send patients a letter explaining the change in practice, including the final date of the Outgoing MD’s practice. It is the Board’s position that due care should be exercised when closing or departing from an optometric practice, whether it is temporary or permanent. Relocating practice: moving a practice within a distance that patients could be reasonably expected to travel to the new practice location. If you are looking to close your practice, the ADA’s A Guide to Closing a Dental Practice, will help you through the process.It contains useful information to help you with the many details involved in ending a practice. His assistance was valuable and provided perspective from a physician who has already traveled this path. If you're employed at a medical practice, hospital, etc., your contract will likely have specific points regarding working part-time and retiring. The devastating attack occurred at Wood Ranch Medical in Simi Valley, CA, which recently announced that the practice will permanently close on December 17, 2019. This gives you full control of how your practice operates, but … Now we learn that Wood Ranch Medical in California will be closing its office in December because of the total loss of their patient records and backups. Retiring and selling or closing your practice can be an exciting, yet complicated process. 12 months in advance. I am writing to advise you that I am retiring/have sold my practice, and will no longer be available to provide your medical care effective ___(date)_____. Closing Your Practice. Recommendation: Review all agreements you have in place before informing your employer about your intent to retire. Another healthcare provider has announced it will be permanently closing its doors as a direct result of a ransomware attack. Solo practice. Many physicians make serious mistakes when closing practices or leaving jobs, mistakes that can affect them for years to come. A professional medical corporation is a legal business entity that consists of licensed medical doctors who practice their profession in the State of California. Closing A Medical Practice Upon Retirement. Pay special attention to any timing requirements for the advanced written notice of your departure. Closing a Medical Practice September 16, 2015 . been written by surviving spouses and others describing how no one was prepared to close the office and there was nowhere to get help. (This question is answered in the FAQ section of SOS website.) Closing a medical practice is an important undertaking that involves record retention and patient notification strategies. When closing a practice is pre-planned, as in a voluntary retirement from practice, the termination process is usually unremarkable. I will be available until that time for your health care needs. The practice should develop an exit strategy utilizing the services of a management consultant, an accountant, and an attorney. STAFF Organize a staff meeting to notify employees of practice closure. The ethical duties of the lawyer in each of these situations, however, are similar - to protect the clients’ interests. However, it is a mistake to neglect the details of closing the existing practice or otherwise exiting the old position. Business Processes When closing a practice, special attention should be given to all tax-related issues, Many anecdotal stories have . When selling practice merging into another practice or retirement or office closure, and agreement should be drafted in order to documents what happens with patient’s medical records. When you start a solo medical practice, you take on almost all the responsibility. Michael Slipsky, JD . Many of the potential mistakes in the sale of a medical practice can be avoided through proper planning and documentation, proving that, in law as well as in medicine, an ounce of prevention is worth a pound of cure. See the Closing or Leaving a Medical Practice standard of practice for more information. Salability of practices varies from community to community, and specialty to specialty. You are leaving ftb.ca.gov. 2 TMA and SVMIC would like to thank Jackson Butterworth, M.D. A physician may sell his or her practice to another physician or a limited selection of other entities. Download Free 646 Page E-book: The Biggest Legal Mistakes Physicians Make and How to Avoid Them. such agreements if you are a solo practitioner), and selling, as opposed to closing, a medical practice, requires the preparation and negotiation of a Purchase and Sale Agreement (which should address a host of additional issues that will be the subject of a future article), any plan for selling or closing your medical practice should invariably address the following issues: 1. If a private medical clinic is not legally registered with the California Secretary of State as a professional corporation , … Published on: December 14, 2018. – Nothing raises more questions when closing a practice than what to do with the medical records. For this reason, CAP's Risk Manangement & Patient Safety Department offers the following guidelines to help physicians who are retiring or otherwise closing or selling their practice, or for those handling the estate of a deceased physician. When physicians decide to close their medical practice, whether due to retirement, change in practice, or a career change, several questions come up. We do not control the destination site and cannot accept any responsibility for its contents, links, or offers. Introduction . disability or death. To help defend against any future claims, HIPAA-compliant medical record retention is paramount. Whether you are closing a practice or relocating, you must comply with state and federal laws that govern medical record retention (both paper and electronic formats). Closing a Business section on the California Business Portal Website. Closing or Relocating Your Physician Practice in Florida Written by: ... Also, a physician planning to close, sell or relocate a medical practice must consider how to effectively notify employees about the termination and must properly maintain employee records and other medical billing records after the practice has closed its doors. It is important to remember that the physical record (whether paper or electronic) is the property of the practice and the information in the record is the property of … Can You Sell Your Medical Practice? The following is the text of the notice as it appears on their web site. Poyner Spruill LLP . This legal publication is specifically designed to assist physicians who are retiring or otherwise leaving their practices and/or the families or estates of deceased physicians. Selling a Medical Practice . The State Bar of California Guidelines for Closing or Selling a Law Practice Closing a Law Practice These guidelines were written because there is a need for them. Skip to Main Content. We take custody of your records (whether electronic or paper) and store them for as long as you request. To slow the spread of COVID-19, our offices will be closed to the public beginning Monday, December 7, until further notice. Mistake 1 Abandoning Patients. 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